Paper to Digital

Document Digitisation

Transform your paper archives into fully searchable, AI-enriched digital assets. From single-page scans to bulk digitisation projects, DocFlow and Mastercopy handle the entire journey.

Digitisation Services

From Paper to Intelligent Digital Assets

Mastercopy has been helping organisations go paperless for over a decade. Our document digitisation service combines high-speed scanning hardware, advanced OCR technology, and DocFlow's AI engine to convert physical documents into fully searchable, classified, and compliant digital records.

Whether you have a few filing cabinets or an entire warehouse of paper records, we provide end-to-end digitisation with secure chain-of-custody handling, quality assurance, and direct ingestion into your DocFlow platform.

DocFlow digitised document with OCR text extraction and metadata
The Process

How Document Digitisation Works

Our proven four-step process ensures your paper documents are converted accurately, securely, and efficiently into fully searchable digital records within DocFlow.

01
01

Collection & Prep

We collect your paper documents with secure chain-of-custody tracking. Documents are sorted, de-stapled, and prepared for scanning. Fragile or damaged documents receive special handling to preserve their content.

02
02

High-Speed Scanning

Production-grade scanners process thousands of pages per hour at resolutions up to 600 DPI. Colour, greyscale, and black-and-white modes are selected based on document requirements for optimal quality and file size.

03
03

OCR & AI Processing

Advanced OCR converts scanned images into machine-readable text with over 99% character accuracy. Aida then automatically classifies each document, extracts key data fields, and generates searchable metadata and summaries.

04
04

Ingestion & QA

Digitised documents are ingested directly into your DocFlow platform, complete with metadata, classifications, and folder assignments. Quality assurance checks verify accuracy before original paper documents are securely stored or confidentially destroyed.

Bulk Digitisation

From archive rooms to warehouses, we handle bulk digitisation projects of any scale. Our production scanning facilities can process tens of thousands of pages per day while maintaining strict quality standards and secure document handling throughout.

OCR & Full-Text Search

Every scanned document undergoes OCR processing, converting images of text into searchable, selectable, and copyable content. Combined with DocFlow's full-text search engine, you can find any document or phrase across your entire digitised archive in milliseconds.

Scanner & Printer Integration

DocFlow integrates directly with your existing network scanners and multifunction printers. Scan documents at your desk and have them automatically imported into DocFlow, classified by Aida, and filed in the correct virtual folder with zero manual intervention.

Go Paperless

Start Your Digitisation Journey

Contact the Mastercopy team to discuss your digitisation requirements. Whether it is a small office archive or a large-scale conversion project, we have the expertise and technology to help.

Book a Demo Call 01642 750404
FAQ

Frequently asked questions

Does Mastercopy scan our existing paper documents?

Yes. Mastercopy's scanning and digitisation team handles ingestion of your existing paper and digital archives, including OCR and Aida-driven classification, so nothing is left behind.

What is document digitisation?

Document digitisation is converting paper and unstructured files into searchable, secure digital assets, captured, classified and stored in DocFlow so they're instantly findable.

Will scanned documents be searchable?

Yes. Scanned documents are processed with OCR and classified by Aida, making their full text and metadata searchable within DocFlow.