Built in the UK

Document Management Software

DocFlow is AI-powered document management software for UK businesses. Capture, classify, search, secure and automate every document, in the cloud or self-hosted, with Aida doing the organising for you.

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The Software

Document Management Software That Thinks

Most document management software just stores files. DocFlow reads them. Built by Mastercopy for UK organisations that have outgrown shared drives, it combines a fast, modern interface with an AI engine, Aida, that classifies, extracts and files documents the moment they arrive.

The result is document management software that feels like a modern app but has the depth regulated businesses need: full-text search, workflow automation, strong encryption, complete audit trails, and the choice of cloud or self-hosted deployment.

DocFlow document management software showing a classified, searchable document with extracted metadata
What It Does

Everything You Need From Document Management Software

One platform to capture, understand, find, secure and automate every document across your organisation.

Capture & Classify

Bring documents in from any scanner, mailbox, folder or upload. Aida reads each one, works out what it is and files it automatically, with no rules to maintain.

Full-Text Search

Find any document, or any phrase inside one, in seconds. OCR makes even scanned files searchable, and you can filter by metadata, tag, type or date.

Workflow Automation

Route documents through approvals, escalations and no-code workflows. The software moves work along so your people do not have to chase it.

Security & Encryption

Per-user access control, AES-256 encryption and secure sharing keep sensitive documents protected, whether the software runs in the cloud or on your own servers.

Compliance & Audit

Automatic retention, an immutable audit trail and ready-made evidence packs support ISO 27001, UK GDPR, CQC and more, without extra admin.

Cloud or Self-Hosted

Run DocFlow as cloud software or host it yourself, on-premise or air-gapped. Your data stays where you need it, with no forced shared tenancy.

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Key takeaways

  • Document management software stores, organises, finds, secures and governs your documents in one place.
  • DocFlow adds AI: Aida classifies, extracts and files documents automatically as they arrive.
  • It runs as cloud software or fully self-hosted, including air-gapped for sensitive environments.
  • Built in the UK, ISO 27001 certified and UK GDPR-ready out of the box.
  • The time saved searching, filing and re-keying typically pays for the software many times over.

What is document management software?

Document management software is a system for capturing, storing, organising, finding, securing and governing your business documents in one place, rather than scattering them across shared drives, inboxes and paper. At its simplest it is a searchable, access-controlled home for your files. At its most capable, where DocFlow sits, it is document management software with an AI engine that actively organises content for you: Aida classifies, extracts and files each document the moment it arrives.

What should document management software do?

Strong document management software should cover the whole lifecycle of a document, not just storage:

  • Capture from scanners, email, folders and uploads, then digitise and OCR paper so everything is searchable.
  • Classify and file documents automatically by their content, with no brittle rules to maintain.
  • Find any document or phrase in seconds with full-text search and metadata filters.
  • Secure files with per-user permissions, encryption and secure sharing.
  • Automate approvals and processes with a no-code workflow engine.
  • Govern everything with retention rules and a complete audit trail for compliance.

Cloud or on-premise document management software?

DocFlow gives you the choice. As cloud document management software there is nothing to maintain and you are up and running quickly. Self-hosted, DocFlow runs on your own infrastructure, on-premise or air-gapped, so your documents never leave your control. That flexibility is why regulated organisations pick DocFlow over cloud-only tools that force your data into shared tenancy.

How much does document management software cost?

Document management software is normally priced per user or by volume, and the deployment you choose affects the figure. Rather than a headline rate that means little, we scope your users, documents and requirements and give you a clear quote. The honest measure is return: once staff stop losing time to searching, filing and re-keying, the software usually pays for itself many times over.

Why choose DocFlow

DocFlow is document management software built in the UK by Mastercopy, for UK businesses that need genuine capability without enterprise complexity. It is AI-native, ISO 27001 certified, UK GDPR-ready and deployable however your governance requires. If you are comparing options, see how it stacks up against the alternatives on our comparison pages, or book a demo to see it work on your own documents.

See It In Action

Try document management software that thinks

Book a demo and see DocFlow classify, search and automate your own documents, in the cloud or self-hosted.

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FAQ

Frequently asked questions

What is document management software?

Document management software is a system for storing, organising, finding, securing and governing your business documents in one place, instead of scattering them across shared drives, email and paper. DocFlow goes further than most: its AI engine, Aida, classifies and indexes documents as they arrive, so the software actively organises your content rather than just holding it.

What does document management software do?

Good document management software captures documents from any source, reads and classifies them, makes every word searchable, controls who can see and edit each file, automates approvals and workflows, and keeps a full audit trail for compliance. DocFlow does all of this and lets you ask Aida questions about your documents in plain English.

How much does document management software cost?

Document management software is usually priced per user or per volume, with cloud and self-hosted options at different price points. Rather than a misleading headline figure, we scope your requirements, users and deployment and give you a clear quote. Most businesses find the time saved searching, filing and re-keying pays for the software many times over.

Is DocFlow cloud-based or on-premise document management software?

Both. DocFlow runs as cloud document management software or can be self-hosted on your own infrastructure, including fully air-gapped deployments for the most sensitive environments. You keep control of where your data lives, with no third-party data processors and no shared tenancy if you do not want it.

What is the best document management software for UK businesses?

The best document management software is the one that matches how your organisation actually works, your compliance obligations and where your data needs to live. DocFlow is built in the UK by Mastercopy for UK businesses, is ISO 27001 certified, supports UK GDPR out of the box and can be self-hosted, which is why regulated organisations choose it over generic cloud-only tools.

Is document management software secure and GDPR compliant?

It should be, and DocFlow is built that way. Documents are encrypted, access is controlled per user, every action is logged in an immutable audit trail, and retention rules apply automatically. With self-hosted or air-gapped deployment your documents never leave your infrastructure, which supports UK GDPR rather than working against it.